Coronavirus/Event Updates

08/12/2020

Fall reservation requests for outdoor space are being accepted for August 1st onward. Indoor reservation requests for the fall semester will be accepted starting August 24th. It is strongly suggested that event hosts consider a virtual meeting or event to promote social distancing. Learn more about hosting a virtual meeting or event by visiting https://specialevents.gatech.edu/virtual. Learn more about the “Tech Moving Forward” plan by visiting https://health.gatech.edu/coronavirusFull fall 2020 event guidelines can be found at https://specialevents.gatech.edu/fall-2020-events.

Event Spaces and Reservations

We strongly recommend that you plan events in large outdoor spaces or indoor spaces that are pre-approved and have a dedicated event coordinator to ensure proper health and safety protocols are followed.

The following spaces have been pre-approved for event activities. Georgia Tech students, faculty, or staff hosting a function in these spaces are not required to present to the Event Logistics Committee (ELC) in order to secure their reservation. Certain events may require additional information from the planner or planners.

• Academy of Medicine
• Campus Recreation Center
• Clough Undergraduate Learning Commons
• Exhibition Hall
• Ferst Center for the Arts
• Georgia Tech Research Institute Conference Center
• Georgia Tech-Savannah PARB or ELAB
• Global Learning Center
• Student Success Center
• West Village

Reservations outside of these spaces must be approved by the Event Logistics Committee to confirm their booking request. Full fall 2020 event guidelines can be found at https://specialevents.gatech.edu/fall-2020-events. Additional information regarding the ELC is available at http://www.space.gatech.edu/events-logistics-committee-and-campus-groups

Review and Approval Process

Your review process is determined by your space selection.

If you reserved space in a pre-approved venue

Your building’s event coordinator will submit your event to the ELC on your behalf. You are not required to individually submit your event for review. Select events with high attendance or complicated setups may be required to present their safety protocols to the ELC.

If your event is outdoors or not in a pre-approved space

Your reservation will not be confirmed in GT Events/EMS until you receive approval from the ELC. Approvals are tied to key, risk-based characteristics of the event.

Full fall 2020 event guidelines can be found at https://specialevents.gatech.edu/fall-2020-events. Additional information regarding the ELC is available at http://www.space.gatech.edu/events-logistics-committee-and-campus-groups

Safety Protocols

Regardless of event location, all events are expected to meet the new safety protocols. To view the full list of safety guidelines, download the full guidelines document. Resources and tips for meeting these protocols are available on the Special Events Planner Resource page.

Tabling Tabling will be allowed on campus in limited capacity. Organizations or departments hosting a table should remain behind their table to maintain 6 feet of distance. Groups are not permitted to distribute handouts or swag or host bake sales; we encourage QR codes in place of handouts.

Food sales are not permitted unless the group holds a health inspection certification.

 


 

06/19/2020

Fall reservation requests for outdoor space are only being accepted for August 1st onward. Revised capacities, additional approvals, and other special requirements are still being finalized for fall 2020 indoor space requests; it is strongly suggested that event hosts consider a virtual meeting or event to promote social distancing. Learn more about hosting a virtual meeting or event by visiting https://specialevents.gatech.edu/virtual. Learn more about the “Tech Moving Forward” plan by visiting https://health.gatech.edu/coronavirus.

 


Until further notice:

All public events including commencement exercises have been cancelled. 

All extra-curricular activities including intercollegiate athletics, student activities, etc. have been cancelled.

Online-only activities will be permitted and should be supported by campus staff. 

Students will still be able to graduate, consistent with academic standards, but the actual ceremony will be cancelled.

Review http://health.gatech.edu/coronavirus for more information.